For many types of businesses, file sharing can be a hard process to manage. If you don’t use any digital tool to manage and share files, you may find that the security of the files can be compromised easily.
This is simply because files can exist anywhere, and stay until even your employees don’t even know where they exist. This can also lead to losing important files if you aren’t organized enough.
Of course, a security compromise is the last thing you want, as it can lead to leaking customer data or any other sensitive information related to your company.
In this blog, we are sharing a number of effective tips to follow to keep your business files safe.
Manage files in one place
Using one digital platform to manage your files is the most critical aspect of keeping your business files secure. You don’t need a system that costs much.
Platforms like G Suite or Office 365 can be more than enough if you don’t have a larger system that you want to integrate when you share files too.
G Suite is very easy to use and will give you a great ecosystem for collaboration all through cloud-based storage. It also supports both Word documents, Excel sheets, and PowerPoint presentations through Google Docs, Google Sheets, and Google Slides.
It also works perfectly through any device and through browsers. Thus, making it a great solution for your employees no matter what devices they use. At its lower costs for storage (when you need to upgrade to over 15 GB of storage), it is a nearly flawless solution for small businesses wanting an entry-level solution for document sharing.
Upgrade to a secure system when needed
If you are leaving the cheap solution and updating to custom software or ERP that manages your file-sharing processes, you need to make sure that this system is as secure as possible.
Cloud would be the more reliable option, but no matter what type of storage you will use. Make sure a high grade of encryption is used and that the system has decent role-based access features.
Put a policy and keep your employees educated
While the system you use and the type of storage will matter, employee behavior will certainly impact the security of your business files.
Sharing a clear file-sharing policy can contribute to making your file-sharing processes more secure. But you also need to educate employees about the best cybersecurity practices. Then on what to do to keep file-sharing as secure as possible.
When you create a policy for sharing files, you can also integrate some other aspects related to security. Policies always guarantee your business rights. More importantly, they will make your employees pay more attention to the rules when shared properly.
